Free landlord templates that hold up.
Six print-ready templates for the paperwork every landlord ends up needing: move-in and move-out checklists, deposit deduction letters, violation notices, and more. Print them, save them as PDFs, use them for every unit. Free.
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Move-In Condition Checklist
Room-by-room condition report with condition codes, photo references, key handoff, meter readings, and signature blocks for both parties. The baseline your deposit deductions get measured against.
Move-Out Inspection Checklist
Comparison inspection against the move-in baseline with wear-vs-damage columns, estimated repair costs, key return and cleaning checklist, and the tenant's forwarding address.
Security Deposit Deduction Letter
Itemized deduction statement with evidence references for every line item, the refund calculation, delivery checkboxes, and a warning about state deadlines that forfeit your right to deduct.
Lease Violation Notice (Notice to Cure)
Written warning that documents the violation factually, with a delivery record: the lease clause broken, dates observed, evidence on file, the required fix, and a cure deadline.
Maintenance Request & Repair Log
A running repair log per property: date reported, priority, action taken, vendor, cost, receipt number, completion date, and tenant notification. Prints in landscape.
Rent Increase Notice Letter
Formal notice with current and new rent, the effective date, the notice period you're giving, month-to-month vs. renewal checkboxes, and a note on local notice minimums and rent caps.
Every template is generic-state-safe: no fabricated statute citations, with reminders where state and local rules differ. They're general-purpose forms, not legal advice, so check your local laws before relying on one. For the reasoning behind each document, start with the landlord guides library.
Prefer it filled out, signed, and timestamped for you?
Paper templates work, right up until you need the photos, the tenant's signature, and the dates in one defensible packet. DiscoveryMark's guided workflows produce that automatically.
Move-In Condition Report
Room-by-room baseline with condition photos, meter readings, key handoff, and a tenant acknowledgment signature, captured before keys change hands.
See the move-in flow → Move-outMove-Out Checkout & Deposit
The comparison inspection against the move-in baseline, itemized deposit deductions with evidence, refund math, and the tenant's forwarding address, all in one packet.
See the move-out flow → MaintenanceMaintenance Record
The reported issue, the work performed, receipts and invoices, before/after photos, and the tenant's confirmation that it's resolved, all on a single dated timeline.
See the maintenance flow → Lease violationLease Violation Record
The incident and evidence, the lease clause it breaks, every notice and communication, and the resolution, with repeat incidents linked over time.
See the lease violation flow →Start your first record free
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