Move-Out Inspection Checklist
Compare against the signed move-in checklist. Photograph everything you note. Invite the tenant to attend.
Free template from
DiscoveryMark · discoverymark.com
Property & Parties
Tenant forwarding address (for deposit refund / itemization):
How to fill this in: for each area, record the condition at move-out, then mark whether any change from move-in is W (normal wear and tear, not deductible in most states) or D (damage beyond normal wear, potentially deductible with evidence). Record the photo number for every item marked D.
Room-by-Room Comparison
| Area / item | Condition at move-out | W / D | Est. repair cost | Photo # |
|---|
| Entry / living: walls & ceiling | | | | |
| Entry / living: flooring / carpet | | | | |
| Entry / living: windows & coverings | | | | |
| Entry / living: doors, locks & hardware | | | | |
| Kitchen: cabinets & countertops | | | | |
| Kitchen: sink, faucet & drain | | | | |
| Kitchen: refrigerator | | | | |
| Kitchen: stove / oven / hood | | | | |
| Kitchen: dishwasher / disposal | | | | |
| Bathroom 1: toilet, sink & vanity | | | | |
| Bathroom 1: tub / shower & tile | | | | |
| Bathroom 2: all fixtures | | | | |
| Bedroom 1: walls, floor, closet | | | | |
| Bedroom 2: walls, floor, closet | | | | |
| Bedroom 3: walls, floor, closet | | | | |
| Heating / AC / water heater | | | | |
| Smoke / CO detectors present & working | | | | |
| Balcony / patio / yard / garage | | | | |
| Other: ____________________ | | | | |
| Other: ____________________ | | | | |
Cleaning & Handover
Unit emptied of all belongings Trash removed Appliances cleaned Floors cleaned
All keys returned (count: ______ ) Remotes / fobs returned Garage / mailbox keys returned
Summary of Potential Deductions
Next step: if you plan to deduct from the security deposit, most states require an itemized written statement sent within a set deadline (commonly 14–45 days). Missing it can forfeit your right to deduct or expose you to penalties. Check your state's deadline and delivery requirements. Pair this checklist with our Security Deposit Itemized Deduction Letter.
Signatures confirm the inspection took place and that this document reflects what was observed. A tenant's signature does not necessarily waive their right to dispute deductions.
Landlord / manager signature · Date
Tenant signature (if present) · Date
This template is provided by DiscoveryMark (discoverymark.com) for general informational purposes only and is not legal advice. Landlord-tenant requirements vary by state and municipality; confirm your local rules or consult an attorney before relying on this form. Want a move-out record with side-by-side move-in comparison photos and e-signatures? Visit discoverymark.com.