The record you wish you'd kept the first time it happened.
A Lease Violation Record turns the noise complaint, the unauthorized pet, the smoking in a non-smoking unit, the parking issue, the late-rent pattern. The flow turns each one into structured evidence. Photos, lease references, communication history, dated follow-ups. The PDF is what a lawyer asks for.
Documentation a lawyer would actually use.
Most managers handle violations by text and memory. When it goes to court (or to the deposit math), the texts disappear and the memory contradicts itself.
Incident details
What happened, where, when, who reported it. Photos and notes captured at the moment, not from memory days later.
Lease section reference
Cite the exact clause the tenant is in breach of. Pulled from the lease they signed at move-in, attached to the record.
Notice & delivery tracking
Send notices through the flow. Email and certified mail both logged. Delivery and read receipts captured.
Communication log
Every email reply and call note attached to the same record. Time-stamped, source-tagged. No more screenshot archaeology.
Scheduled follow-ups
Re-inspection in 7 days. Final notice in 14. The flow reminds you on schedule and logs each check on the timeline.
Court-ready PDF
One PDF: the incident, the lease clause, the notices delivered, every follow-up, every reply. Hand it to your attorney.
From first incident to resolution, on one paper trail.
Most violation records run two weeks to three months. The flow tracks every contact and every follow-up over the full timeline.
- 01
Log the incident
What, where, when, who reported. Photos. Pick the lease clause it violates. The flow costs $5 per record and opens it instantly.
- 02
Send the formal notice
Email, certified mail, or both. Sent and tracked through the flow. Delivery receipts captured automatically.
- 03
Log every contact
Email replies forward to the record's address and file themselves. Phone calls can be logged as notes with a date and summary.
- 04
Schedule follow-ups
Re-inspection in 7 days. Final notice in 14. The flow reminds you, logs the check, and updates the timeline.
- 05
Resolve & export
Tenant cures the violation, or escalation begins. Either way, the PDF is the record. File it, forward it, or attach it to a deposit-deduction packet at move-out.
What the finalized record looks like.
Court-ready. Owner-ready. Lawyer-ready. One PDF that shows the entire timeline.
Incident
Resident reported a medium-sized dog observed in unit 2B on Mar 14 at 6:40 PM. Photos attached. No pet on lease; no pet deposit on file; no written approval.
Lease section referenced
§6.3 · "Tenant shall not keep any animals on the premises without prior written consent of the Landlord. Unauthorized animals constitute a material breach of this lease."
Communication timeline
Photos · 5 of 5
Outcome
Violation cured Apr 2. No further enforcement action. Record retained for the duration of tenancy.
Practical questions, practical answers.
Is this legally binding for eviction proceedings?
The record itself is documentation, not a legal instrument. Most jurisdictions accept timestamped photos, dated notices, and certified-mail receipts as evidence, which is exactly what the record contains. Always work with an attorney on the actual filing.
How are notices delivered?
Email is sent and tracked automatically. Certified mail can be initiated from the flow: we generate the mailer, you drop it at USPS, the tracking number files itself on the record.
What if the tenant disputes the violation?
Their email replies and any call notes you log all attach to the record. If they dispute, the record shows the dispute as part of the timeline, not as something that disappeared.
Can multiple violations roll up?
Yes. Each violation is its own record, but they're all visible on the property and tenant view. If you're building a pattern case, you can export them together as a single bundle.
What if it's cured quickly? Do I still pay?
You're paying for the record, not the resolution. Even a violation cured in 24 hours is worth the $5. The next one is almost always easier to defend with the first one already on paper.
How does pricing work?
$5 per violation record, billed when you log the incident. All notices, follow-ups, and replies for the duration of the record are included. Your first record is free and no card is required. The Unlimited plan is $99/month for up to 100 properties.
The next time something happens you'd rather not forget.
Open a Lease Violation Record at the first incident, not the third. The pattern is easier to defend when day one is already on paper.