Move-In Condition Checklist
Complete together with the tenant before keys are handed over. Both parties keep a signed copy.
Free template from
DiscoveryMark · discoverymark.com
Property & Parties
Condition codes: N = New · G = Good · F = Fair (worn but functional) · P = Poor / damaged. Note every defect, however small, and photograph it. Record the photo number in the last column.
Entry / Living Areas
| Item | Condition (N/G/F/P) | Notes (describe any defect) | Photo # |
|---|
| Entry door, locks & deadbolt | | | |
| Walls & ceiling | | | |
| Flooring / carpet | | | |
| Windows, screens & locks | | | |
| Blinds / window coverings | | | |
| Light fixtures & switches | | | |
| Electrical outlets & cover plates | | | |
| Closets, doors & hardware | | | |
Kitchen
| Item | Condition (N/G/F/P) | Notes (describe any defect) | Photo # |
|---|
| Cabinets & drawers | | | |
| Countertops | | | |
| Sink, faucet & drain | | | |
| Refrigerator (inside & out) | | | |
| Stove / oven / range hood | | | |
| Dishwasher | | | |
| Microwave / other appliances | | | |
| Walls, ceiling & flooring | | | |
| Garbage disposal | | | |
Bathroom(s) (copy this section for each bathroom: Bathroom # ____)
| Item | Condition (N/G/F/P) | Notes (describe any defect) | Photo # |
|---|
| Toilet (secure, no leaks) | | | |
| Sink, vanity & faucet | | | |
| Tub / shower, tile & caulking | | | |
| Exhaust fan | | | |
| Mirror, towel bars & fixtures | | | |
| Walls, ceiling & flooring | | | |
Bedroom(s) (copy this section for each bedroom: Bedroom # ____)
| Item | Condition (N/G/F/P) | Notes (describe any defect) | Photo # |
|---|
| Walls & ceiling | | | |
| Flooring / carpet | | | |
| Windows, screens & locks | | | |
| Closet, doors & hardware | | | |
| Lights, switches & outlets | | | |
Systems, Safety & Exterior
| Item | Condition (N/G/F/P) | Notes (describe any defect) | Photo # |
|---|
| Smoke detectors (tested & working) | | | |
| Carbon monoxide detector(s) | | | |
| Heating / air conditioning | | | |
| Water heater | | | |
| Washer / dryer (if provided) | | | |
| Balcony / patio / yard | | | |
| Garage / parking / storage | | | |
| Mailbox & house numbers | | | |
Keys & Meter Readings
Additional Notes
Why this matters: this checklist is the baseline your security-deposit deductions will be measured against at move-out. Some states require a written move-in condition report and give the tenant a window to add their own notes. Check your state and local laws for specific requirements.
By signing below, both parties agree this document accurately describes the condition of the property on the inspection date. The tenant acknowledges receiving a copy.
Landlord / manager signature · Date
Tenant signature (if additional tenant) · Date
Tenant signature (if additional tenant) · Date
This template is provided by DiscoveryMark (discoverymark.com) for general informational purposes only and is not legal advice. Landlord-tenant requirements vary by state and municipality; confirm your local rules or consult an attorney before relying on this form. Want the digital version, with photos, timestamps, and tenant e-signature handled for you? Visit discoverymark.com.